Brian Amolo Abong ShortList

Amolo Abong

Experienced Assistant Managing Director with a demonstrated history of working in the business supplies and equipment industry. Skilled in Nonprofit Organizations, Microsoft Excel, Customer Service, Office Administration, and Volunteer Management. Strong administrative professional with a Diploma focused in Business Administration and Management, General from Kenya Institute of Management.

General Information

▪       Sept 2011 to July 2014 Samaritan’s Purse International Relief Nairobi Kenya as Operations and Logistics assistant

  • Procurement of goods and services including base supplies, project specific materials to support programs in different
  • Ensuring logistical support and transportation of procured items arrive to base offices securely and safely.
  • Receive and review purchase order to ensure compliance to the organizations and government procurement policy before forwarding for approval to the
  • Coordinate movement of staff from one project location to another which includes flight bookings with AIMAIR, MAF and Kenya Airways and making staff house and hotel
  • Receive Requests for Funds from the field project offices and liaise with the Finance department in Nairobi to ensure that funds transfers are done in a secure and timely
  • Ensure proper maintenance of Operations and office fleet vehicles and assist in providing oversight of Fleet wave System and other fleet management systems and sending reports to the Operations Manager on any repairs or maintenance
  • Work in collaboration with the Office Administrator, HR & Administration Manager, Finance Manager and Project Managers to ensure that items purchased or moved from one location to another are recorded in the inventory schedule and prepare monthly inventory reports and maintaining the inventory record.
  • Organize all procurement activities relating to request for proposals, sealed bids, and price quotes. • Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department identify available suppliers for each requisitioned
  • Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed
  • Preparing LPO for prequalified supplier and handing it in for approval and following up with supplier to make sure procured items have been delivered as per the LPO conditions set
  • Preparing payment requests as per organizations policy and making sure supplier has received payment on


September 2010 to August 2011 Worked at The Bookstand (Wells Books and Stationers) as a sales representative.

  • Handling and assisting customers and helping with purchases
  • In charge of stock taking and stock control
  • Inventory management, control and maintenance
  • In charge of shift control and


2009 Internship at Lifespring Chapel Nairobi Kenya


  • Worked under the children’s department specifically in developing teaching material, organizing teachers and trainers for the week and assisting the department head in running the office


2007-2008 and 2010 Finance and Administration Assistant at Lifespring Chapel


  • Assisting the Finance and Administration manager on basic financial accounting and administrative issues such as cash collection and receipting, postings on quick books, filling, issuing
  • Distributing stationery to the staff according to needs and within budget, keeping and tracking movements of the stationery stock and ensuring it does not go below the minimum re-order
  • Keeping track of stock use (by various departments) to provide appropriate/necessary reports to your supervisor for budgeting and
  • Receiving visitors to the office and evaluating their purpose of visit and entertaining them where they need to wait to see the intended personnel, directing visitors to the appropriate personnel that they need/should meet
  • Checking emails coming to official addresses and routing them to the necessary personnel or responding appropriately.

Operating and maintaining the official company mail box

  • Estimation of petty cash needs and preparation of Cheques for replenishing the Petty Cash according to budgets and requests from various departments
  • Disbursement of Petty cash to the various
  • Accounting for the petty cash given to you before the next replenishing
  • Receive cash/Cheques and issue official receipts on the same
  • Reconcile the receipt book and hand over the receipted cash/Cheques to the Finance & Admin Director/ Administrator at the close of day’s
  • Ensure that all monies incomes to are recorded and/or receipted appropriately and kept in safe custody and ready for
  • Ensure all monies are banked

Be available to serve as the Bank Agent for the organization upon need

  • Filling all Admin & Finance documents appropriately
  • Record movement of files form Admin & Finance Department

Ensure that vital documents like Letter Heads, Official Stamps are kept in safe custody and away for unauthorized access.

  • Ensure that all licenses that need to be renewed are done in time
  • Keep track of renewal of Domain Registration and Hosting of

Keep track of dates of contracts with providers of professional services to the organization

  • Ensure invoices received are well recorded and payment scheduled on time.
    • Distribution of stationery to the staff according to needs and within budget
    • Receptionist welcoming visitors, making and receiving calls, booking appointments for respective managers, typing documents, checking emails and routing them to the necessary personnel or responding
    • Supervisor to the caretaker and the office

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